Crediting Registration Fees and Property Taxes

If a customer pays registration fees and property taxes on a vehicle, then purchases another vehicle and wants to terminate the registration for the first while recovering some of the fees and taxes originally paid on it, you can process a title and registration transaction for the new vehicle and simultaneously credit a portion of the fees and taxes that were paid on the old vehicle. As part of this process, you can also transfer the old plate to the new vehicle or dispose of it.

You can credit registration fees and property taxes only for active registrations and only as part of a title and registration transaction. The system will apply a credit only if fees and/or taxes were actually collected for the registration period being credited and only if the amount to be credited is equal to or greater than the minimum allowable credit amount configured in the system. The system will allow only one credit request per vehicle registration.

Credits may be applied only against similar types of fees or property taxes. However, the system will transfer a full registration fee credit to the new vehicle if it is an antique and the customer is also moving the plate to the new vehicle. Additionally, the system will transfer a disabled veteran fee exemption (if it exists) along with the plate from one vehicle registration to a new vehicle registration.

If the vehicle type to be credited is a truck, truck tractor, or bus, and the new registration usage is a passenger car, note that the plate type may not apply to the new vehicle, so it may be better to refund the registration fees rather than to apply a credit. Vehicles with personalized text are exempt from the previous rule. You cannot credit fees and taxes on a vehicle with a declared weight greater than 12,000 pounds unless the declared weight of the new vehicle is also greater than 12,000 pounds, nor transfer the plates. Similarly, you cannot credit a fees and taxes on vehicle under 12,000 pounds unless the new vehicle is also under 12,000 pounds.

To credit registration fees and property taxes

1. On the VRT menu, select Title Transactions > Title and Registration.

   The Title and Registration Prequalifier window appears.

2. In the Vehicle area, enter the date the new vehicle was purchased and the vehicle's VIN or title number.
3. If you want to identify related customers at this point, enter any of the following under Customers:
   • Owner—Enter up to three owner customer identification numbers for the vehicle.
   • Security Interest—Enter up to ten security interest holder customer identification numbers for the vehicle.
   • Lessee—Enter up to five lessee customer identification numbers for the vehicle.
   • Primary Operator—Enter up to two primary operator customer identification numbers for the vehicle.
   • Transfer on Death—Enter up to five transfer on death customer identification numbers for the vehicle.

     Note: You must enter customer identification numbers for transfer on death designees into the Owner field on the prequalifier window if you want the system to carry over the transfer on death designees as owners.

4. If you want to add dealer reassignments, enter the following information under Dealer Assignments for up to three dealers:
   • Order—Displays the assignment order number.
   • Assignment Date—Enter the date on which the vehicle was assigned.
   • Kansas License #—Enter the dealer license number.
5. In the Registration Fee & Property Tax Credit area, enter the following:
   • Transaction Date—Select the date that the last title and registration or registration transaction occurred for the old vehicle.
   • Plate #—Enter the plate number from the old vehicle.
   • Plate Type—Select the type of plate used on the old vehicle.
   • Plate Disposition—Select the option that best describes what is being done with the old plate in this transaction.
6. Click Continue.

   When the vehicle and customer records that you entered are identified, the Title and Registration window appears.

   Note: If you entered a partial identification number or if the vehicle or customer you entered is not found, the Search window appears. For more information, see Entering Information on a Prequalifier Window.

7. Enter the title and registration information for the transaction.
   • To view the registration fees as well as fee and tax credits that will be applied to this transaction, click the Fee Detail tab.
   • To view the amount of any credits or refunds, to specify which customer or set of customers is applying for the credit (only if more than one exists), or to specify where any refund check should be mailed, click the Credits tab.
   • To adjust the fees for this transaction, click the Fee Detail tab. For more information, see Adjusting a Fee.
   • To associate a new customer with the new registration, click the Relate Customers tab. For more information, see Adding a Customer Relationship.
   • To assign a specific plate to the new registration, click the Registration Detail tab. For more information, see Assigning a Specific Plate.

     Note: If a personalized plate is involved that does not have a common owner on the new title, you must scan a personalized plate relinquishment document. This applies to personalized, personalized disabled, and personalized antique plates.

   • To see which documents are required or to indicate that one has been received, click the Documents tab. For more information, see Adding a Supporting Document.
   • To add a dealer reassignment, click the Vehicle Status tab. For more information, see Adding a Dealer Reassignment.

   For specific information about the individual fields on the window, press F1 in the window to open the online help or see the Title and Registration window.

8. Click Pay Now.

   MOVRS checks for errors. If you need help resolving errors, see Errors, Discretionary Edits, and Warnings. When all errors are resolved or if no errors are found, the payment processing application opens.

   Note: For a list of other processing options, see Transaction Processing Options.

9. Enter the payment information.

   Tip: If you need specific help with the cash drawer, see Processing a Payment in the Cash Drawer and Finance online help.

   After you finish processing the payment, the Finalize Transactions window appears.

10. In the line of the transaction you completed, click Finalize.

    The Generate Credentials window appears.

11. Click Generate.

    The documents produced in the transaction generate and print. Titles for those vehicles without security interest holders associated are printed in the central state office after the mandatory 30 day discovery period.

    Note: If you finalize multiple transactions at once, credentials are generated automatically.

Note: If you selected to mail the title, the mailing cover sheet generates for you to print.