Search Window

Use the Search window to find a specific vehicle or customer. You can use the Vehicle and Customer search tabs one at a time only. The parameters in the active tab are used to look for records when you click Search.

Navigation

The Search window appears in transactions throughout 3M MVS Console to help you identify a customer or vehicle. You can also open the Search window from the menus.

Detailed Description

Common Area

The common area at the top of this window displays basic information about the active transaction. The buttons on the bottom apply to the entire window.

Search window, Common area elements

Window element	Usage
Transaction	Displays the type of transaction being performed when the search was initiated.
Add Customer	Click to open the Customer Maintenance window and add a customer.
Search	Click to search based on the parameters you entered.
Reset	Click to reset the search parameters to their default values.
Cancel	Click to close the window without searching.

Vehicle Tab

Use this tab to find a specific vehicle. If you open this window from a Customer Search link, this tab does not appear on the window.

Enter as much information as you have for the vehicle you want to find. The more information you enter, the fewer search results you will have to sort through.

The application returns a maximum of 250 search results.

Some vehicles, such as small trailers and small semi-trailers, do not require a VIN. When a vehicle does not have a VIN, NOVIN appears on the vehicle record where the VIN would otherwise appear. To search for a vehicle that does not have a VIN, you must search using an alternate identification number, such as the plate number.

Search window, Vehicle tab element descriptions

Window element	Usage
Vehicle Information	Identification #—Enter the full or partial vehicle identification number of the vehicle you want to find. You can enter any identification number listed for the vehicle. For example, VIN, Title, Plate, and so on. You can enter a short VIN beginning with a slash (/). Identification Type—Click the type of identification number you entered. Exact Match—Select if you want to search for an exact match to the criteria you entered only. If you do not select this option, all records that start with the criteria you entered will be returned. For example, if you enter a partial plate number such as EFT, all plates that begin with EFT will be returned.
Additional Qualifiers	Managing County—If you want to search vehicles in a specific county only, click the county. Vehicle Type—If you want to search specific vehicle types only, click the vehicle type. Make—If you want to search specific vehicle makes only, click the make. To open the Make Search window and search for a make, click the Ellipsis button. Year—If you want to search for vehicles manufactured in a specific year only, click the year. Color 1—If you want to search for vehicles of a specific primary color only, click the color.
Add Customer	Click to open the Customer Maintenance window and add a customer.
Add Vehicle	Click to add a vehicle on the Vehicle Maintenance window.
Search	Click to search based on the parameters you entered.
Reset	Click to reset the search parameters to their default values.
Cancel	Click to close the window without searching.

Customer Tab

Use this tab to find a specific customer. Enter as much information as you have for the customer you want to find.

The more information you enter, the fewer search results you will have to sort through. The application returns a maximum of 250 search results.

Search window, Customer tab element descriptions

Window element	Usage
Search By	Customer Information—Select to search for a specific customer using customer information. Customer List—Select to search for all customers who belong to a specific customer list.
Search Option	Current Only—Select to search for current customers only. All—Select to search for current and inactive customers.
Additional Options	Include Vehicles—Select to include a list of vehicles owned by the customer in the search results. If you select to include names, you cannot select to include vehicles. Relation Type—If you select to include vehicles, click the relationship the customer has with the vehicles you want to display. Include Names—Select to include a list of names associated with the customer in the search results. If you select to include vehicles, you cannot select to include names. Name Type—If you select to include names, click the specific type of name you want to display.
Customer Information	If you selected to search by customer information, enter any of the following search parameters. Identification #—Enter the full or partial customer identification number of the customer you want to find. You can enter any identification number listed for the customer. For example, DL number or SSN. Identification Type—Select the type of identification number you entered. Identification Group—Select the customer identification group. Last Name—If you want to find an individual customer, enter the customer's last name. Unless you select to find an exact match, all customers with last names that start with the parameter you enter, who also match the other parameters you enter, will appear in the search results. This field must contain at least four characters when the Exact Match check box is not selected. First Name—If you want to find an individual customer, enter the customer's first name. Unless you select to find an exact match, all customers with first names that start with the parameter you enter, who also match the other parameters you enter, will appear in the search results. Middle Name—If you want to find an individual customer, enter the middle name of the customer you want to find. Unless you select to find an exact match, all customers with middle names that start with the parameter you enter, who also match the other parameters you enter, will appear in the search results. Organization Name—If you want to find an organization, enter the organization's name. Unless you select to find an exact match, all organizations with names that start with the parameter you enter, who also match the other parameters you enter, will appear in the search results. This field must contain at least four characters when the Exact Match check box is not selected. Name Type—Click the type of name that you want to search. Exact Match—Select this check box if you want to search only for an identification number or name that matches what you entered exactly.
Additional Qualifier	If you selected to search by customer information, you can enter the following search parameter. Managing County—Click the county in which the customer you want to find is managed.
SI Option	If you selected to search by customer information, you can select one of the following. Exclude SI—Select to exclude customers marked as security interest holders. Include SI—Select to include both security interest holder and non-security interest holder customers. Only SI—Select to include customers marked as security interest holders only.
Customer List	If you selected to search by customer list, enter any of the following search parameters. List Type—Click the type of list you want to find. County—Click the county in which the list you want to find is active. List Name—Click the name of the list you want to find.
Add Vehicle	Click to open the Vehicle Maintenance window and add a vehicle.
Add Customer	Click to open the Customer Maintenance window and add a customer.
Search	Click to search based on the parameters you entered.
Reset	Click to reset the search parameters to their default values.
Cancel	Click to close the window.

Results Tab (for Vehicle Search)

Use this tab to view the results of your vehicle search. The search options you chose are listed at the top. Search results refresh every minute.

Double-click a vehicle to select it.

You can drag and drop the columns in the search results list to change their order.

Search window, vehicle Results tab element descriptions

Window element	Usage
Search Filter	Displays the search criteria that were entered for the most recent search.
Vehicle #	Displays the system-generated identification number assigned to each vehicle in the search results.
VIN	Displays the vehicle identification number of the corresponding vehicle.
Title-State	Displays the title number and title state or MCO number of the corresponding vehicle.
Plate #	Displays the license plate number of the corresponding vehicle.
Reg Exp Date	Displays the registration expiration date.
Reg Disposition	Displays the disposition of the vehicle registration if it has been terminated.
Reason	Displays the reason for the registration disposition classification.
Disp Date	Displays the date on which the registration entered the corresponding disposition.
Owner	Displays the name of the current owner of the corresponding vehicle.
Vehicle Type	Displays the kind of vehicle, such as Passenger, Rugged Terrain, Van, and so on.
Year	Displays the year of the corresponding vehicle.
Make	Displays the brand of vehicle built by the manufacturer, such as Ford, Honda, Lexus, and so on. For example, Toyota manufactures the Lexus brand of vehicles.
Model	Displays the type of vehicle, such as Escape, Civic, LS250, and so on.
Decal #	Displays the vehicle registration decal number if the vehicle is currently registered.
Lessee Name	Displays the name of the person leasing the vehicle from the lien holder.
Date (Security Interest) Filed	Displays the date when a lien was filed for the vehicle.
SI Release Date	Displays the date the lienholder released the lien on the vehicle.
SI Recorded Date	Displays the date when a lien was recorded on the vehicle.
Title Entry Date	Displays the date a title was entered in the system for the vehicle.
Title Approved Date	Displays the date a title was approved for the vehicle.
Vehicle Sale Date	Displays the date the vehicle was purchased.
Registration County	Displays the registration county for the vehicle.
Add Customer	Click to open the Customer Maintenance window and add a customer.
Add Vehicle	Click to open the Vehicle Maintenance window and add a vehicle.
Search	Active only when the Vehicle or Customer tabs are showing.
Reset	Active only when the Vehicle or Customer tabs are showing.
Cancel	Click to close the window.

Results Tab (for Customer Search)

Use this tab to view the results of your customer search. The search options you chose are listed at the top. Double-click a customer to select it.

You can drag and drop the columns in the search results list to change their order. Search results refresh every minute.

Search window, customer Results tab element descriptions

Window element	Usage
Search Filter	Displays the search criteria that were entered for the most recent search.
Customer #	Displays the system-generated number assigned to the customer record.
Drivers License	Displays the customer's driver's license number.
State	Displays the state where customer's driver's license was issued.
Legal Name	Displays the lawful name of each customer and security interest holder associated with the vehicle.
Confidence Rating	Displays the confidence rating status for the corresponding customer: authenticated, unique or other. The status rating indicates whether the customer's identification information was verified by a third-party interface, supervisory personnel, or was captured (without verification) by an end user. For more information on confidence ratings, see Authenticating Customers.
Residency Address	Displays the customer's primary address.
Managing County	Displays the county in which the customer record is managed.
Date of Birth	Displays the date on which the customer was born if the customer is an individual.
FEIN	Displays the organization's federal employment identification number if the customer record is an organization.
Cust Type	Displays the kind of customer record, such as individual or organization.
Def Reg Month	Displays the default month in which the customer renews vehicle registrations.
Active	Displays whether the customer record is active.
Inactivated Date	Displays the date when the customer record was inactivated.
Inactivated Reason	Displays the reason why the customer record was inactivated.
Add Customer	Click to open the Customer Maintenance window and add a customer.
Add Vehicle	Click to open the Vehicle Maintenance window and add a vehicle.
Search	Active only when the Vehicle or Customer tabs are showing.
Reset	Active only when the Vehicle or Customer tabs are showing.
Cancel	Click to close the window.

Search Window, Include Vehicles

The following additional elements appear in the customer search results if you selected Include Vehicles in the search parameters on the Customer tab.

Search window, additional customer Results tab window elements if Include Vehicles is selected

Window element	Usage
Vehicle #	Displays the system-generated vehicle identification number assigned to each vehicle associated with the selected customer. If you selected a specific relationship in the search parameters, only vehicles with which the customer has that relationship appear.
VIN	Displays the vehicle identification number of the corresponding vehicle.
Title-MCO-State	Displays the title number and title state or MCO number of the corresponding vehicle.
Plate #	Displays the license plate number of the corresponding vehicle.
Last Reg Date	Displays the last registration date of the corresponding vehicle.
Disposition	Displays the disposition of the vehicle registration if it has been terminated.
Disp Date	Displays the date on which the registration entered the corresponding disposition.
Relationship	Displays the name of the current owner of the corresponding vehicle.
Vehicle Type	Displays the brand of the corresponding vehicle.
Year	Displays the year of the corresponding vehicle.
Make	Displays the make of the corresponding vehicle.
Model	Displays the model of the corresponding vehicle.
Decal #	Displays the annual registration/validation sticker number.

Search Window, Include Names

The following additional elements appear in the customer search results if you selected Include Names in the search parameters on the Customer tab.

Search window, additional customer Results tab window elements if Include Names is selected

Window element	Usage
Name Type	Displays the type of each name assigned to the selected customer, such as legal or alias. If you selected a specific name type in the search parameters, only that type of name appears.
Customer Name	Displays the corresponding name associated with the selected customer.