Junking Certificate Window

Use the Junking Certificate window to issue a junking certificate for a vehicle.

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Detailed Description

The common area on the top of this window displays basic information about the active transaction. The buttons at the bottom apply to the entire window regardless of which tab is active.

Junking Certificate window, common area element descriptions

Window element	Usage
VIN	Displays the vehicle identification number of the active vehicle. Click to open the Vehicle Maintenance window and view or edit vehicle details.
Vehicle	Displays the year, make, and model of the active vehicle.
Veh Type	Displays the kind of vehicle, such as Passenger, Rugged Terrain, Van, and so on.
Location	Select the location through which you want to process the transaction. The locations you can select are limited based on your user login.
Set	To save the transaction in an existing set containing other transactions, select the set number. Otherwise, select New Set.
Search SI App	Click to open the SI Application Search Results window and identify an existing security interest application for the vehicle.
Validate	Click to check the transaction information for errors and discretionary edits. If any are found, the Error Worksheet window appears. Otherwise, a message appears notifying you that the transaction validated successfully.
Pay Now	Click to process payment for the transaction immediately. The Payment Manager - Statement window appears.
Pay Later	Click to save the transaction and process payment later. You can recall saved transactions using the Payment Manager - Transactions window.
Hold	Click to save the transaction to complete it later. You can recall held transactions using the Payment Manager - Transactions window.
Deny	Click to reject the transaction and save a record of the denial.
Print App	Click to open and print the application. Note: Printing for all titles will be done by the central state office.
Revert	Click to clear the window information to the values that appeared when it opened.
Cancel	Click to close the window without saving.

Application Tab

Use this tab to modify the vehicle information and request a junking certificate.

Junking Certificate window, Application tab element descriptions

Window element	Usage
Vehicle	Received Date—Displays the processing date for the transaction. Purchased Date—Displays the date when the customer purchased the vehicle. Style—Displays the vehicle style. Style typically includes information on number of doors or wheels a vehicle has, what type of cargo the vehicle is designed to carry, or what function the vehicle was designed for Weight—Displays the vehicle weight. List Price—Displays the original manufacturer's suggested retail price. Color—Displays the color of the vehicle. Length—Displays the length of the vehicle. MGVW—Displays the manufacturer's gross vehicle weight. GCW—Displays the weight of the vehicle plus any optional equipment, such as a trailer or vehicle cargo. Ton Code—Displays the ton code of the vehicle, which is a value assigned by the manufacturer to describe the size/general load capacity of a truck. Depr. MSRP—Displays the how much the value of the vehicle has reduced from the manufacturer's suggested retail price. Last Odom—Displays the odometer reading entered when the vehicle was last titled. New Odom—If applicable, enter the odometer reading for the new title. Odom Unit—Enter the units in which the odometer reading is measured. Reading Type—Enter the type of odometer reading taken for the new title. Tracking #—Displays the tracking number of the vehicle. Fleet #—Displays the fleet number of the vehicle. Courtesy Reg—Displays if there is a temporary or courtesy registration on the vehicle. A junking certificate cannot be obtained if the vehicle has a courtesy registration. Title information must be corrected before junking the vehicle. Electronic—Select if this is an electronic title. Mail To—Select to mail the corrected title to the customer. You can change the address to which the title is mailed on the Mailing tab. Priority Processing—Select if the customer has requested priority processing for their title or if another condition has been met (such as a repossession or title replacement) that requires priority processing. Priority Mailing Fee—Select if a standardized mailing fee needs to be applied to the transaction. This option is not active unless Priority Processing is selected.
Customers	Prev Title # (State)—Displays the current title number and state in which the vehicle is titled. Prev Owner—Displays the name of the individual who owned the vehicle prior to the current owner, if applicable. Customer ID—Displays the primary identification number for the each customer that is associated with the vehicle. You can change the customers on the Relate Customers tab. ID Type—Displays the identification type corresponding to the customer identification number. Legal Name—Displays the name of the corresponding customer. Click to open the Customer Maintenance window and view or edit customer details. Residency Address—Displays the primary address of the corresponding customer. Date of Birth—If the corresponding customer is an individual, displays the birth date of the customer. Relationship—Displays the relationship of the corresponding customer to the vehicle. Priority—Displays the precedence of the corresponding customer or security interest holder in relation to other customers who have the same association to the vehicle. Ownership Status—If there is more than one customer, displays whether the relationship to the vehicle is and or or. If it is and, then each customer must be involved in transactions regarding the vehicle. If it is or, then one customer or the other can be involved in transactions regarding the vehicle.
Transaction Fees	Displays the total amount of fees due for the transaction. The fees update when you change the relevant information on the window.

Vehicle Status Tab

Use this tab to review vehicle title and ownership information.

Two separate windows with unique element descriptions will appear:

Vehicle is titled in the state
Vehicle is not tilted in the state

Junking Certificate window, Vehicle Status tab element descriptions if the vehicle is titled in the state.

Window element	Usage
Previous Title	Title #—Displays the current vehicle title number. Title Type—Displays the current vehicle title type. Electronic—Displays whether the title is electronic. State—Displays the state in which the current title for the vehicle was issued. Title Issued Date—Displays the date on which the current title for the vehicle was issued.
Previous Registration	Registration (From/To and Disposition)—Displays the currently active registration dates. Usage (Tons)—Displays the vehicle usage.
Cancel Previous Title	Cancel Reason—Displays the reason for the cancellation of the current title. Cancel Date—Displays the date of the cancellation of the current title.
Previous Ownership	Ownership Status—This field is inactivated. Ownership Transfer Reason—Displays the list of transfer reasons you can select when a title is transferred or cancelled. Customer ID—Displays the primary identification number for the primary customer who is associated with the vehicle. ID Type—Displays the identification type that corresponds to the customer identification number. Legal Name—Displays the name of the customer. Residency Address—Displays the primary address of the customer. Date of Birth—Displays the birth date of the customer. Priority—Displays the priority of the customer in relation to the other customers associated with the vehicle. Ownership Status—Displays the priority of the customer and dictates the order in which the owners are listed on the title. Ownership Status—Applies only to owners and transfer on death designees. If there is more than one customer listed in a category, this field displays whether the relationship between the listed customers, in relation to the vehicle, is and or or. If it is and, then both customers must be involved in transactions regarding the vehicle. If it is or, then one customer or the other can be involved in transactions regarding the vehicle. This field applies only to the customer to whom it is assigned and the one immediately after. For this reason, a value for this field is not assigned to the final listed customer. For more information about the Ownership Status field, see Understanding Ownership Status. Note that priority becomes irrelevant when the customer's ownership status is set to or.
Security Interests	SI ID#—Displays the primary identification number for each security interest holder that is associated with the vehicle. Legal Name—Displays the name of each security interest holder. Residency Address—Displays the primary address of each security interest holder. Recorded Date—Displays the date on which the security interest was added. Cancel Date—To remove the corresponding security interest, enter the date on which the security interest was cancelled. Cancel Reason—To remove the corresponding security interest, enter the reason the security interest was cancelled. SI Mailing Address—Displays the mailing address for the security interest. Priority—Displays the priority of the customer in relation to the other customers associated with the vehicle. Ownership Status—Displays the priority of the customer and dictates the order in which the owners are listed on the title. Ownership Status—Applies only to owners and transfer on death designees. If there is more than one customer listed in a category, this field displays whether the relationship between the listed customers, in relation to the vehicle, is and or or. If it is and, then both customers must be involved in transactions regarding the vehicle. If it is or, then one customer or the other can be involved in transactions regarding the vehicle. This field applies only to the customer to whom it is assigned and the one immediately after. For this reason, a value for this field is not assigned to the final listed customer. For more information about the Ownership Status field, see Understanding Ownership Status. Note that priority becomes irrelevant when the customer's ownership status is set to or.
Dealer Reassignments	Buttons—Displays buttons you can use to prioritize or remove rows on the grid. —Click to remove the row from the grid. —Click to move the row up in priority. —Click to move the row down in priority. Note: You cannot remove a dealer assignment that has already been saved with the vehicle. Order—Displays the order number of the dealer assignment. Issued—Enter the date on which the assignment was issued. Expires—Enter the date on which the assignment expires. Assignment Date—Enter the date on which the dealer was assigned. License #—Displays the dealer license number. Name—Select the dealer's name. Many dealers are licensed to do business under multiple names. Address—Displays the dealer's address. More Dealers—Select if there are more than three dealer assignments. New Vehicle—Select if the vehicle is new. Add Kansas Dealer—Click to enter an assignment to an in-state dealer.

Junking Certificate window, Vehicle Status tab element descriptions if the vehicle is not titled in the state.

Window element	Usage
Originating Document	Effective Date—Displays the application date for junking certification. Ownership Document—Displays the original ownership document on the vehicle. Ownership Transfer Reason—Displays the list of transfer reasons you can select for junking the vehicle. Examples are Junk or Crushed. MCO #—Displays the MCO (Manufacturer's Certificate of Origin) number if was applicable to the original ownership document. Credential #—Displays the seller's dealer license number if applicable to the original ownership document. Credential State—Displays the state of the seller's dealer license number if applicable to the original ownership document. Credential Date—Select the date the customer purchased the vehicle or when the vehicle was brought into the state. Name—Displays the lawful name of the customer. Address Line 1—Displays the number and street name. Address Line 2—Displays additional information related to the address. City—Displays the city. State—Displays the state. Zip Code—Displays the zip code. Country—Displays the country.
Dealer Reassignments	Buttons—Displays buttons you can use to prioritize or remove rows on the grid. —Click to remove the row from the grid. —Click to move the row up in priority. —Click to move the row down in priority. Note: You cannot remove a dealer assignment that has already been saved with the vehicle. Order—Displays the order number of the dealer assignment. Issued—Select the date when the assignment was issued. Expires—Select the date when the assignment expires. Assignment Date—Select the date when the dealer was assigned. License #—Displays the dealer license number. Name—Select the dealer's name. Many dealers are licensed to do business under multiple names. Address—Displays the dealer's address. More Dealers—Click to add more dealers. New Vehicle—Click if the vehicle is new. Add Kansas Dealer—Not active for this procedure.

Window element

Usage

Originating Document

Effective Date—Displays the application date for junking certification.
Ownership Document—Displays the original ownership document on the vehicle.
Ownership Transfer Reason—Displays the list of transfer reasons you can select for junking the vehicle. Examples are Junk or Crushed.
MCO #—Displays the MCO (Manufacturer's Certificate of Origin) number if was applicable to the original ownership document.
Credential #—Displays the seller's dealer license number if applicable to the original ownership document.
Credential State—Displays the state of the seller's dealer license number if applicable to the original ownership document.
Credential Date—Select the date the customer purchased the vehicle or when the vehicle was brought into the state.
Name—Displays the lawful name of the customer.
Address Line 1—Displays the number and street name.
Address Line 2—Displays additional information related to the address.
City—Displays the city.
State—Displays the state.
Zip Code—Displays the zip code.
Country—Displays the country.

Dealer Reassignments

Buttons—Displays buttons you can use to prioritize or remove rows on the grid.
—Click to remove the row from the grid.
—Click to move the row up in priority.
—Click to move the row down in priority.
Note: You cannot remove a dealer assignment that has already been saved with the vehicle.
Order—Displays the order number of the dealer assignment.
Issued—Select the date when the assignment was issued.
Expires—Select the date when the assignment expires.
Assignment Date—Select the date when the dealer was assigned.
License #—Displays the dealer license number.
Name—Select the dealer's name. Many dealers are licensed to do business under multiple names.
Address—Displays the dealer's address.
More Dealers—Click to add more dealers.
New Vehicle—Click if the vehicle is new.
Add Kansas Dealer—Not active for this procedure.

Taxes Tab

Use this tab to view tax information for the vehicle.

Junking Certificate window, Taxes tab element descriptions

Window element	Usage
Property Tax	Class Code—Displays a three-digit identifier representing the value of the vehicle based on MSRP. Current Mill Levy Rate—The current assessed property tax rate. Property Tax Exemption—If the vehicle qualifies for an exemption, select the exemption reason. Current Year Tax—The current years calculated tax on the vehicle. Prior Year Tax—The previous years calculated tax on the vehicle. Prior Year Interest— Displays any penalty interest accrued if the prior year taxes were delinquent. Total Due—The total amount due from the customer. Tax Unit—The numerical code of the tax unit (geographical area) used to calculate taxes for residents of that area. Prior Mill Levy Rate—The previous assessed property tax rate.
Sales Tax	Buyer Information Name—Displays the name of the corresponding customer. Address Line 1—Displays the first line of the customer's address. Address Line 2 —Displays the second line of the customer's address. City—Displays the city of the customer's address. State—Displays the state of the customer's address. Zip Code—Displays the zip code of the customer's address. Country—Displays the country of the customer's address. State Sales Tax Rate—Displays the legally imposed tax rate amount for the state. County Sales Tax Rate—Displays the legally imposed tax rate amount for the corresponding county. City Sales Tax Rate—Displays the legally imposed tax rate amount for the corresponding city. Special Tax District Rate—Displays the legally imposed tax rate amount for the corresponding district. Seller Information Name—Displays the name of the corresponding customer. Address Line 1—Displays the first line of the customer's address. Address Line 2 —Displays the second line of the customer's address. City—Displays the city of the customer's address. State—Displays the state of the customer's address. Zip Code—Displays the zip code of the customer's address. Country—Displays the country of the customer's address. State Sales Tax Rate—Displays the legally imposed tax rate amount for the state. County Sales Tax Rate—Displays the legally imposed tax rate amount for the corresponding county. City Sales Tax Rate—Displays the legally imposed tax rate amount for the corresponding city. Special Tax District Rate—Displays the legally imposed tax rate amount for the corresponding district. Other Gross Purchase Price—Enter the full purchase price for the vehicle. Trade-In Amount—Enter the trade-in price for the old vehicle, if applicable. Net Purchase Price—The system displays the gross purchase price minus the trade in amount, when applicable. Sales Tax Paid—Enter the amount of sales tax that was paid on the vehicle. Exemption—Click if there are concessions on the vehicle. Exception—Click if there are any exclusions on this vehicle. Data Requirements(s) for exemption—Enter any further information on this transaction for an exemption on this vehicle.
Update Tax Rates	Click to update the latest tax rates into the registration form. The Update Tax Rates button must be clicked for every vehicle junking certificate because it retrieves the tax rates for the buyer and seller based upon address location.
Isolated Sales Tax	Displays the total amount of sales tax for the transaction. The tax amount may update when you change the relevant information on the window.

Relate Customers Tab

Use this tab to add, remove, and re-prioritize customer associations with the vehicle, including owners, security interest holders, lessees, and primary operators.

Junking Certificate window, Relate Customers tab element descriptions

Window element	Usage
Relationship	Each of the following for up to three owners, three security interest holders, two lessees, and two primary operators. Buttons—Displays buttons you can use to prioritize or remove rows on the grid. —Click to remove the row from the grid. —Click to move the row up in priority. —Click to move the row down in priority. Note: You cannot remove a security interest holder that has already been saved with the vehicle using these buttons. To release a security interest holder, see Releasing a Security Interest Holder from a Vehicle. Priority—Displays the precedence of the corresponding customer or security interest holder in relation to other customers with the same association to the vehicle. Customer ID—Displays the primary identification number for each customer that is associated with the vehicle. ID Type—Displays the kind of identification corresponding to the customer identification number. Legal Name—Displays the lawful name of the corresponding customer. Click to open the Customer Maintenance window and view or edit customer details. Residency Address—Displays the primary address of the corresponding customer. Date of Birth—If the corresponding customer is an individual, displays the birth date of the customer. Ownership Status—If there is more than one customer, displays whether the relationship to the vehicle is and or or. If it is and, then each customer must be involved in transactions regarding the vehicle. If it is or, then one customer or the other can be involved in transactions regarding the vehicle. Add—Click to open the Search window and find a customer to add to the vehicle with the corresponding relationship.
Capture Signature	Click to open the Customer Signatures window, where you can specify which customer is signing and launch the electronic signature software. The signature captured will be associated with both the transaction and the customer record.

Window element

Usage

Relationship

Each of the following for up to three owners, three security interest holders, two lessees, and two primary operators.

Buttons—Displays buttons you can use to prioritize or remove rows on the grid.
—Click to remove the row from the grid.
—Click to move the row up in priority.
—Click to move the row down in priority.
Note: You cannot remove a security interest holder that has already been saved with the vehicle using these buttons. To release a security interest holder, see Releasing a Security Interest Holder from a Vehicle.
Priority—Displays the precedence of the corresponding customer or security interest holder in relation to other customers with the same association to the vehicle.
Customer ID—Displays the primary identification number for each customer that is associated with the vehicle.
ID Type—Displays the kind of identification corresponding to the customer identification number.
Legal Name—Displays the lawful name of the corresponding customer. Click to open the Customer Maintenance window and view or edit customer details.
Residency Address—Displays the primary address of the corresponding customer.
Date of Birth—If the corresponding customer is an individual, displays the birth date of the customer.
Ownership Status—If there is more than one customer, displays whether the relationship to the vehicle is and or or. If it is and, then each customer must be involved in transactions regarding the vehicle. If it is or, then one customer or the other can be involved in transactions regarding the vehicle.
Add—Click to open the Search window and find a customer to add to the vehicle with the corresponding relationship.

Capture Signature

Click to open the Customer Signatures window, where you can specify which customer is signing and launch the electronic signature software. The signature captured will be associated with both the transaction and the customer record.

Mailing Tab

Use this tab to review the mailing addresses of each customer associated with the vehicle and to specify mailing instructions.

Junking Certificate window, Mailing tab element descriptions

Window element	Usage
Customer ID	Displays the primary identification number for each customer and/or security interest holder associated with the vehicle, such as SSN, Driver's License, and so on.
ID Type	Displays the kind of identification corresponding to the customer's identification number, such as SSN, Driver's License, and so on.
Legal Name	Displays the lawful name of each customer and security interest holder associated with the vehicle.
Residency Address	Displays the primary address for each customer and security interest holder associated with the vehicle.
Date of Birth	If the corresponding customer is an individual, displays the birth date for the customer.
Relationship	Displays the association of the corresponding customer and/or security interest holder to the vehicle, such as Owner, Primary Operator, and so on.
Priority	Displays the precedence of the corresponding customer or security interest holder in relation to other customers who have the same association to the vehicle.
Ownership Status	If there is more than one customer, displays whether the relationship to the vehicle is and or or. If it is and, then each customer must be involved in transactions regarding the vehicle. If it is or, then one customer or the other can be involved in transactions regarding the vehicle.
Title Mailing Instructions	Mail To—Select the customer to whom the vehicle title or registration should be mailed. Name—Displays the name of the customer to whom the item will be delivered unless Other has been selected in the Mail To field. In that case, enter the name of a different recipient in the Name field and enter that person's address in the address fields. Address Type—Select the kind of address where the customer should receive the title, such as Residency, Mailing, etc. Displays the following information relating to the items you select in the Mail To and Address Type drop-down lists. Address Line 1—Displays the number and street name. Address Line 2—Displays additional information related to the address. City—Displays the city. State—Displays the state. Zip Code—Displays the zip code. Country—Displays the country.

Documents Tab

Use this tab to review the documents required for the transaction or to add a document presented by the customer to support the transaction.

Junking Certificate window, Documents tab element descriptions

Window element	Usage
Required	Displays a check mark if the corresponding document is mandatory for completing the transaction.
Received	Select to indicate the customer presented the corresponding document to support the transaction.
Document Description	Displays an explanation of any documents required for the transaction, such as Bill of Sale, Damage Disclosure Statement, or Ownership Document. If you add a new document, select the appropriate description.
Document Reference #	Enter the reference number for the supporting document.
Comment	Enter any remarks about the document. Comments may be entered regardless whether the Required, Received, Scanned, or Scan Later boxes are checked.
Scanned	Select to indicate that the document has been scanned.
Scan Later	Select to indicate that the document will be scanned later.
Remove Document	Click to remove the selected document from this transaction.
Scan	Click to scan a document for this transaction.
Scan All Later	Click to indicate the documents for this transaction will be scanned at a later time. The system places a check mark in the Scan Later box for the documents that have been marked as received. When the transaction is finalized, the system generates an image cover sheet which contains a bar code related to this transaction. You can use this image cover sheet to collect and organize the documents that are designated to be scanned at a later time.
Add	Click to insert a line to add a supporting document.

Exceptions Tab

Use this tab to view a history of vehicle designations, bonds, and inspections.

Junking Certificate window, Exceptions tab element descriptions

Window element	Usage
Designations	Designation—The descriptive NMVTIS or state label/brand currently or historically associated with the status of a vehicle, such as Junk, Salvage, Flood, etc. Designation Origin—Displays the entity that assigned the designation/brand to the vehicle. Orig Jurisdiction—If the designation origin is out of state or NMVTIS, displays the specific state. Removal Reason—Indicates why a designation/brand was withdrawn from the vehicle. Effective Date—Displays the date when the corresponding designation became effective. End Date—Displays the date when the corresponding designation ended. Comment—Displays any comments for the designation.
Bonds	Bond #—Displays the number of each bond currently or historically associated with the vehicle. Bond Holder—Displays the name of the agency that issued the corresponding bond. Issuance Date—Displays the date when the corresponding bond was issued. Expiration Date—Displays the date when the corresponding bond expired. Effective Date—Displays the date when the corresponding bond became effective. End Date—Displays the date when the corresponding bond ended. The bond can end prior to its expiration date.
Inspections	Inspection Date—Displays the date of each vehicle inspection. Doc Xref #—Displays the inspection document reference number. Reason—Displays the reason for the corresponding inspection. Status—Displays the status of the vehicle upon inspection. Value—Displays the value of the vehicle contents upon inspection. Weight—Displays the weight of the vehicle upon inspection. Comment—Displays any comments for the inspection.