Cancel Title Registration Notice Window

Purpose

Use the Cancel Title Registration Notice window to generate a letter notifying a customer that their title and/or registration have been canceled.

Navigation

To open the Cancel Title Registration Notice window:

On the Tools menu, select Correspondence > Send Correspondence.

The Choose Correspondence window appears.

Under Template, select Official Notice of Title, Registration, and/or Plate cancellation.

Click Select.

Detailed Description

The Cancel Title Registration Notice window is composed of the following:

Common Area

The common area at the top of the window includes the mailing date of the letter and the location from which it will be sent. The buttons at the bottom of the window are active for all tabs on the window.

Cancel Title Registration Notice window, common area element descriptions

Window element	Usage
Mailing Date	Enter the date that you want to be put on the letter.
Location	Select the location from which the correspondence is being sent. The available locations are based on your user login.
Preview	Click to preview the correspondence before sending it.
Send	Click to generate the correspondence and close the window. The letter is tracked and you can find it by searching correspondence.
Cancel	Click to close the window without generating correspondence.

General Tab

Use this tab to enter the letter recipient and sender.

Cancel Title Registration Notice window, General tab element descriptions

Window element	Usage
Subject	Enter the subject of the letter.
To	Displays the customer or county organization to which the letter will be sent. Click the corresponding Customer or County Org buttons to select the recipient.
From	Displays the customer or county organization from whom the letter will be sent. Click the corresponding Customer or County Org buttons to select the sender.
CC	Displays the customer or county organization to which the letter will be carbon copied. Click the corresponding Customer or County Org buttons to select the carbon copy recipient.
Investigator	Either enter the name of the investigator or click the corresponding Customer or County Org buttons to select the investigator.
Customer	Click to open the Search window and identify a customer as the corresponding sender or receiver.
County Org	Click to open the Select County Org/Office window and identify a county or organization as the corresponding sender or receiver.
CC	Displays a list of people selected to receive a carbon copy of the letter.
References	Reference Type—The type of the corresponding reference. Reference Value—The value of the corresponding reference. Get Vehicle References—Not applicable to this transaction. Add References—Click to add a reference row.
Comment	Enter a comment to include in the letter.

Details Tab

Use this tab to specify the vehicle involved and the reason for the title and/or registration cancellation.

Cancel Title Registration Notice window, Details tab element descriptions

Window element	Usage
Reason	Code Violation—Enter the code violation number. Certificate of Title will be cancelled—Select to notify the customer that the vehicle title will be canceled. Registration Certificate and License Plates will be revoked—Select to notify the customer that their registration and license plates will be revoked.
Vehicle	Title—If a vehicle has been identified, this entry displays the vehicle title number. Plate—If a vehicle has been identified, this entry displays the vehicle plate number. Validation Sticker—If a vehicle has been identified, this entry displays the vehicle validation sticker number. Make—If a vehicle has been identified, this entry displays the vehicle make. Year—If a vehicle has been identified, this entry displays the vehicle year. VIN—If a vehicle has been identified, this entry displays the vehicle identification number. Get Vehicle—Click to open the Search window and identify a vehicle.