Receive Orders window

Receive Orders Window

Purpose

Use the Receive Orders window to receive inventory order deliveries.

Navigation

To open the Receive Orders window:

On the Inventory menu, select Receive Orders.

Detailed Description

The Receive Orders window is composed of the following:

Use this tab to view the orders that fall within the search parameters you entered. To view the details of an order, click the order number or select the order and click the Order Item Details tab.

Receive Orders window, Order Items element descriptions

Window element	Usage
Order Item #	Displays the order item number. Click to open the order item detail.
Class And Type	Displays the class and type of inventory ordered. For example, if the order is for plates, displays the plate type and size.
Order Date	Displays the date on which the corresponding order was made.
Date Needed	Displays the date on which the inventory in the corresponding order is needed.
Status	Displays the status of the corresponding order.
County	Displays the county that placed the corresponding order.
Approved	Displays the number of inventory items that were approved in the order.
Received	Displays the number of inventory items that has been received in the order.
Delivery Address	Displays the address to which the inventory will be delivered.
Location Group	Displays the location group to which the inventory is to be delivered.
Special Order Plate #	If the order is for a special license plate, displays the number of the plate.
Completed Date	Displays the date when the full order was completed. Some orders may be broken up into several deliveries. This field will stay blank until the full order is completed.

Use this tab to view the details of an order and to save inventory to the location at which it has been received. This tab includes information only if part of the order selected on the Order Items tab has been received.

Receive Orders window, Order Item Detail element descriptions

Window element	Usage
Order Item #	Displays the order item number.
County	Displays the county that placed the order.
Status	Displays the status of the order.
Location Group	Displays the location group for which the inventory was ordered.
Date Needed	Displays the date on which the inventory is needed.
Vendor Tracking #	Enter the vendor tracking number for the order.
Class And Type	Displays the class and type of inventory ordered. For example, if the order is for plates, displays the plate type and size.
Est Delv Date	Displays the estimated date for inventory delivery.
Comment	Enter any remarks about the order up to 255 characters.
Approved	Displays the number of inventory items approved for order.
Received	Displays the number of inventory items received in the order.
Status History	Click to open the Status History window and view a history of the order's progression.
Delivery Address	Displays the address location where the inventory will be delivered.
Change	Click to open the Change Delivery Address window and change the delivery address for the inventory.
Vendor Label #	Displays the vendor label number for the corresponding inventory series.
Quantity	Displays the quantity of items included in the corresponding inventory series.
Unit Type	Displays the type of unit in which the corresponding inventory series is grouped.
Beg #	Displays the original first number in the corresponding inventory series.
End #	Displays the original last number in the corresponding inventory series.
Inv Location	Displays the specific location for which the corresponding inventory series is received.
Date Received	If the inventory series has been received already, displays the date received. To receive the inventory series, enter the date on which it was received.
Add Row	If the active inventory order is for title or registration stock, click to open the Add Row (Paper) window and receive the selected inventory to a specific location. If the active inventory order is for plates, click to open the Add Row (Plate) window and receive the selected inventory to a specific location.
Print Receipt	Reserved for future functionality.
Unfilled Backordered	Select if the amount received is less than the total amount approved for order.
Order Complete	Active once all of the inventory series in the order have been received. Click to mark the entire order as complete.
Revert	Click to revert all changes you have made on the window. Once you save, you cannot revert.
Save	Active only when an inventory order has been changed (for example, marked complete). Click to save the all changes on the window.

Window element	Usage
Filters	Vendor—Select the vendor you want to find orders from. Inv Location Group—Select the inventory location group in which you want to find orders. Standard—Select to find orders for standard inventory. Special—Select to find orders for special inventory. Continue—Click to find inventory orders based on the parameters you entered. Reset—Click to reset the search parameters.
Cancel	Click to close the window.